1. Who processes personal data?
LexQuire Tax and Law LLP (hereinafter referred to as “LexQuire” or “we”), respects the privacy of all visitors to its website www.lexquire.nl. The information you provide will be treated confidentially. This information is also treated confidentially by third parties responsible for the security of data storage. LexQuire processes your personal data in the capacity of data controller in accordance with the General Data Protection Regulation (GDPR) applicable as of May 25, 2018.
LexQuire Tax & Law LLP, registration number with the Dutch Chamber of Commerce (Kamer van Koophandel): 67958249, is located at:
6199 AE Maastricht Airport
Phone number: 0031 43 711 22 07
2. What are personal data?
The definition of personal data is as follows: “any information relating to an identified or identifiable natural person”. It is therefore personal data on the basis of which a person can be identified. Personal data include for example name, date of birth, address details, email addresses, passport photos, fingerprints, but also IP addresses.
The aforementioned personal data are processed by LexQuire because they are provided by you as a data subject on your own initiative, in the context of the provision of services, by third parties to us, including counterparties, or through public sources.
3. What types of personal data are processed and for what purpose are these data processed?
We use your personal data for the processing of your request for information as well as for (a) the provision of legal services, including the execution of the assignment given by you to LexQuire, (b) the conduct of legal proceedings, (c) the collection of fees, (d) advice and mediation, (e) referral to third parties or another part of LexQuire agreed upon with you in advance, (f) the fulfilment of our legal and statutory obligations (including under the Dutch Money Laundering and Terrorist Financing (Prevention) Act – WWFT), (g) marketing and communication activities, (h) recruitment and selection (job applications). LexQuire may further use your personal data in order to make the website and our services available to its users, to analyze and improve the website, to process job applications and for processing a request for information and services.
b) Visiting our website
When you visit our website www.lexquire.nl, your browser automatically sends data to our website’s server. This information is temporarily stored in a so-called log file. The information in question is the following:
- Your IP address;
- Date and time of access;
- Name and URL of the retrieved file;
- Website from which access was granted (referring URL);
- The browser(s) used and, if applicable, the operating system of your computer and the name of your AccessProvider.
c) Contact form or e-mail
LexQuire processes personal data that you provide to us via our contact form or e-mail for the purpose of providing services, such as your name, date of birth, e-mail address, telephone number and address details. Furthermore, we need to identify you by means of a valid identification document.
If you have a legal question you can contact us via the contact form on our website. This requires you to fill in your name and email address so that we can contact you. The processing of this personal data takes place only on the basis of the consent granted by you.
d) Job applications
In addition, in the context of a job application, additional personal data are processed that are obtained by e-mail, by post, by telephone calls or through personal contacts. This may include the following data: name, gender, contact details, level of education, employment history, cover letters, résumés, grade lists and references. The processing of this personal data is necessary for the completion of the application process.
This data is kept for six weeks and then destroyed. If you grant permission, there is a possibility that this personal data will be kept for a longer period in order to contact you in the future.
The personal data of employees are processed on the basis of the law and the employment contract. In this regard, reference is also made to the regulations applicable to the employment contract as well as the respective protocol.
f) Social Media
Finally, we collect commercial information about companies and potential suppliers, such as the position on the market, the possible interest in our services and the possible contacts. The personal data processed from potential supplier and contact persons are: the name of the company, the location and the name of the contact person.
4. Third parties
The personal data received shall not be transferred by LexQuire to third parties. The exception here is for third parties engaged by LexQuire for data processing. In addition, personal data will only be transferred if:
- this is necessary for the execution of an agreement; (for example, the delivery of documents via the postal service/courier or for the initiation and conduct of proceedings).
- this is necessary for compliance with a legal obligation (for example, to a supervisor or other body entrusted with public authority);
- this is necessary for the protection of (your) legitimate interests;
- this is necessary for the fulfillment of a task of general interest or the exercise of public authority;
- you give your consent (for example, to a third party such as a notary public, accountant or other third party for a second opinion or expert report).
5. Data obtained from external sources
In addition to the personal data provided by yourself to LexQuire, LexQuire will, in the context of the execution of the order given by you to LexQuire, to comply with our legal and statutory obligations or otherwise obtain access to personal data, as supplied by third parties (process documents) or through the consultation of public registers (eg land register, chamber of commerce, registers consultable through the court system).
6. Transfer of personal data within and outside the EU
Your personal data may be transferred by LexQuire from The Netherlands to a foreign country in compliance with the GDPR. An equivalent level of protection is ensured within the European Economic Area. The transfer of personal data to countries outside the EU will only take place to a country that offers sufficient protection.
7. Rights of data subjects
Under laws and regulations, you have a number of rights with respect to the processing of your personal data:
a) Right of access
You have the right to be informed about whether or not your personal data is being processed. You therefore have the right to inspect the personal data we have received from you.
If you have made a request to access, we will inform you in writing why we are processing your personal data, what types of personal data we process, to which organizations we have passed on this personal data, how long we keep this personal data and what rights you can exercise with regard to this processing of personal data.
b) Right to rectification and completion
You have the right to make a request to correct inaccurate personal data. If we have proceeded to correct your personal data you will be notified of this. We will also inform third parties who have received the incorrect personal data about the incorrect or incomplete data.
c) Right to restriction of processing
You can request to restrict the use of the personal data. This means to make the personal data temporarily unavailable. Such a request is possible if:
- the accuracy of personal data is disputed;
- the processing is unlawful and you oppose to its erasure;
- the personal data are no longer necessary for the purposes, but are necessary for the establishment, exercise or substantiation of a legal claim;
- you have objected to the processing of the personal data.
We will also inform third parties who have received the personal data about the restriction on the use of this personal data.
d) Right to object
You have the right to object to the processing of personal data. If you object to the processing of your personal data, the data will not be processed unless we can provide compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms.
e) Right to data portability
You have the right to request a copy of the processed personal data that you have provided to us in a structured, common digital file format. This concerns digital data and not paper files. Furthermore, the obligation to cooperate with your request does not extend to the derived data, analyses and results of the processing.
f) Right to be forgotten (right to data erasure)
You have the right to erasure of your personal data under certain conditions, namely when:
- personal data is no longer needed for the purposes for which it was obtained;
- you withdraw your consent on which the processing is based and there is no other legal basis for processing;
- you object to the processing and there are no compelling reasons not to honor Your objection;
- the personal data has been unlawfully processed by us;
- the personal data must be erased due to a legal obligation;
- the personal data has been collected by means of mobile telephony or Internet services;
Finally, the possibility exists to lodge a complaint with the Authority for the Protection of Personal Data (AP) about the use of the personal data by LexQuire. If your data has been processed on the basis of your consent, you have the right to withdraw your consent.
8. Exercising rights
If you wish to exercise the above rights, please contact the Data Protection Officer: Mrs. N.G.R. Ritzen, at firstname.lastname@example.org.
We will respond to your request within one month at the latest. In case of a complex request, we will respond within two months at the latest.
To ensure your rights LexQuire is authorized to request you to provide a copy of a valid identification document with a screened passport photo and BSN number. LexQuire will only process requests that relate to your own personal data.
9. Retention period
The personal data received by LexQuire shall be retained only for the purposes mentioned above. In addition, the personal data processed shall not be kept longer than necessary for the respective purpose or no longer than prescribed by law.
10. Data Protection
LexQuire has taken appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, damage, alteration or disclosure. All persons who have access to your personal data on behalf of LexQuire are bound to confidentiality.
11. Questions and Amendments
If you have any questions about this privacy statement, please send an email to email@example.com.
LexQuire has the right to change the content of this privacy statement at any time without prior notice. The amended privacy statement will be published on the LexQuire website. Therefore, please consult our website regularly.
This privacy statement is currently valid and dated October 2021.